Denim & Lace Country Western Dance Club
Bylaws
As Amended
12/11/02
Article 1 Name
The name of this Club will be Denim & Lace Country Western Dance Club.
It is founded and headquartered in Omaha, Nebraska.
Article 2 Purpose
To provide an organized social forum where members may meet to dance.
Article 3 Membership
Section A Membership in the Denim & Lace Country Western Dance Club (henceforth the Club) will be open to individuals who want to dance and who are interested in promoting the purpose of the Club.
Section B Regular members in good standing are entitled to be nominated for office, hold committee positions and vote at elections.
Section C The Board of Directors shall determine annual club dues. Dues are payable in advance, non-transferable and non-refundable.
Section D Club meetings will be held at least twice yearly with the annual meeting being in March. Additional Club meetings will be determined by the board of directors.
Section E Membership in the Club is restricted to persons 21 years of age or older.
Article 4 Officers
The Officers of the Club will be the President, Vice President, Secretary and Treasurer. All officers will be elected by the general membership annually in March of each year.
Section A Duties of the President
Preside at all meetings of the Club and of the Board of Directors
All Club expenditures will be approved by the President.
Represent the Club in its relationship with outside individuals and groups
Shall call all special meetings
Shall appoint committee chairs
Shall be Ex-officio member of all appointed committees, except for nominating committee
Shall be part of the Social Committee to meet and greet dance attendees
Section B Duties of the Vice President
Assume the office of President in case of the absence of the President
or if President is unable to complete the term.
Carry out duties assigned by President
Shall be part of the Social Committee to meet and greet dance attendees
Section C Duties of Secretary
Shall prepare, distribute and keep accurate record of all proceedings and correspondence of the Club
Prepared records shall be distributed to the Board of Directors
Shall be part of the Social Committee to meet and greet dance attendees
Section D Duties of the Treasurer
Detailed financial report of all monies, receivable and payable, will be prepared for monthly Board of Directors meetings and available at general Club meetings.
Any check will require two signatures, the Treasurer and the President and/or Vice President.
Annual budget will be prepared by the Treasurer and presented to the board at the November meeting for discussion and approval for preparation for the new calendar year.
Section E No Club officer may make any decision that affects the Club as a whole without the approval of the Board of Directors.
Section F The Board of Directors for voting issues will be the Club officers and committee chairpersons.
Section G Term limits: Officers (President, Vice President, Secretary & Treasure) shall hold the same office for no more than 2 consecutive years.
Article 5 Standing Committees
The following committees will operate under the direction of the Club officers.
Dance Committee
To locate and arrange sites to hold dances
Info to newsletter chair
Membership Committee
To recruit new members, collect dues and promote the Club
Maintain the directory of active members.
To coordinate and promote dance lessons
Info to newsletter chair
Newsletter
Publish newsletter for Club members
Suggested Additional Committee – involves more people and covers areas that would enhance the club activities and membership:
Ad Hoc Committee
Special purpose as assigned by the President or Board
Club Logo Committee
Promote the image of the club with Denim and Lace Logo
Info to newsletter chair
Historian / Scrapbook / Social
Committee
Take pictures at the various club events
Info to newsletter chair
Decoration / Theme Committee
Centerpieces on tables
Theme carried out for various theme dances and events
Info to newsletter chair
Demo Dance Committee
Set up two or three demo dances a year
Info to newsletter chair
Lessons for Dance Class
Committee
Member and non-members dance class lessons set up in various sessions
Info to newsletter chair
Publicity Committee
Flyers distributed to various businesses and members
Info to newsletter chair
Refreshment Committee
Refreshments/snacks for dances
Info to newsletter chair
Social Committee
All Club members – make everyone welcome
Special Outings
Riverboat
Cruise
Christmas
Party
Visiting
Other Dance Clubs as a Club
Info to newsletter
Webmaster Committee
Webpages current for members/non-members to check Club
activities and events.
Info to newsletter chair
Article 6 Amendments to Bylaws
Any Club member may submit a by-law change to the board, in writing by person or by mail.
Board will review and discuss proposed by-laws amendments.
Board approved by-law amendments will be printed and announced at the following general meeting. Proposed amended by-laws will be available at the general meeting or club member can request a copy.
Membership will vote on the proposed by-laws amendments at the following general meeting after the initial presentation.
Article 7 Cancellation of the Club
If this Club voluntarily or involuntarily surrenders its interest, all monies and property, after all bills have been met, will be determined by the final meeting of the Board of Directors.